Hiring checklist


If you’re considering hiring a new employee for your business, then you’ll probably already know how much you need to do if you want to get from A to Z without any hiccups. Luckily, this step by step checklist is on hand to help you hire the perfect person for the job.

  • Ensure you’re registered as a Limited Company so you can legally employ someone and notify HMRC.
  • Ensure you have taken out the right employer insurance.
  • Decided on a name for the role and appropriate salary.
  • Produce an honest and well thought out job description, stating whether the role needs background checks or experience.
  • Select the person or persons who will be conducting interviews.
  • Develop a unique set of interview questions including open ended ones and basic ones.
  • Set a specific cut-off date for applications.
  • Post the role online on relevant jobsites and if needed, use a recruiter for additional support.
  • Sort potential candidate applications into successful and unsuccessful ‘piles’.
  • Create notes on each potential candidate before the interview for a more personalised interview.
  • Notify both successful and unsuccessful candidates.
  • Set specific interview times and dates and notify candidates of details, including address and contact number.
  • Conduct interviews and take relevant notes on candidates as appropriate.
  • Review all candidates and eliminate unsuccessful applicants.
  • Create a second round of interview questions and interview tasks (if appropriate).
  • Notify unsuccessful applicants and provide constructive feedback.
  • Notify successful applicants, congratulate and release details of second interview.
  • Check references of potential applicants.
  • Undertake second round of interviews.
  • Notify unsuccessful candidates and provide constructive feedback.
  • Notify successful candidate via letter or email.
  • Ensure candidate has the appropriate documents to legally work in the UK.
  • If appropriate, undertake background checks on the candidate.
  • Check if you need to enrol your new employee in a workplace pension scheme.
  • Create and agree a new employment contract and get a signature from your new employee.
  • Schedule any employment training necessary for the role.
  • Agree a start date for your new employee.

This basic checklist is a great starting point for any business owner looking to hire an employee but it’s important to remember than every job role and hiring process is unique. As long as you have all the legal requirements covered, you can create your own unique hiring process to find a candidate that’s right for the role and for your business.